TUFIMS Authorization Form

A TUFIMS Authorization Form authorizes a security administrator to provide access to TUFIMS or change or delete existing access. This form is now available through the Web . Since signatures are required to authorize TUFIMS access, this form should be completed, printed and faxed to Client Support Services (CSS) at 500-4850 for processing. Originals should be maintained by the department for reference. There is no way to electronically send this form to CSS. Please read the following instructions prior to filling out a form. Click here for the form.

The social security number, name, department, location and office phone are required on all forms to identify the person requesting access. The TPX ID and TUFIMS ID expedite a request to change or delete existing access.

Upon completion of training requirements, a TUFIMS instructor signs an authorization form verifying compliance. Training verification is required for all new users and for any additional transaction capabilities (e.g. SO approvals, Travel transactions).

Check the appropriate area(s) on the form (e.g. new id, transfer, change access, or delete) to indicate the purpose of the request.

Transaction Access (left side of the form) identifies transactions for which a user is authorized to perform data entry. All transaction requests (e.g. Basic Transactions, Travel, BM, CR, IV, or RC) include the maximum data entry capabilities (enter, approve, and update) appropriate for each transaction unless otherwise specified in the comment section of the form.

Processor Access (below Transaction Access) identifies transaction or table access for processor functions. The typical user leaves this area blank.

Account Access (right side of the form) identifies the accounts from which the user is authorized to expend funds. Space is provided for up to 9 accounts. The signature of the Organization Manager or Principal Investigator is required. The names are verified on the ORGN and GDES tables, respectively, in the Master Table Inquiry (MTI). Account access is provided for all transactions and budget tables unless otherwise specified on the form.

The signatures (bottom of the form) of the employee, his/her manager, and the Organization Manager/Principal investigator(s) are required as security measures to protect information resources.

All individuals are responsible for the management of information resources and are accountable for their actions relating to information resources security. Individuals using information resources are expected to know and comply with published university policies and procedures. By signing the TUFIMS Authorization Form, the user agrees to only use the userid/password for the purpose intended and not to share or disclose a password. Failure on the part of any individual to comply may result in disciplinary action including suspension without pay or termination of employment or contract. A person may be subjected to civil or criminal legal sanctions when a violation occurs. It is the responsibility of all personnel to report any suspected or confirmed violations of this policy to Client Support Services or appropriate management.

Departments should periodically review TUFIMS access for each employee to ensure the access is appropriate for the job duties especially when job responsibilities change. When an employee transfers or terminates, it is the responsibility of the losing department to request termination of a userid when it is no longer valid. The gaining department (i.e. transfer) must submit a TUFIMS authorization form, specifying transaction and account access, with the appropriate signatures. Client Support Services receives a daily termination report and a weekly transfer report based on termination and transfer activities updated in BPPS (Budget Personnel Payroll System).

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bsl last update 7/97